712 Corporate Body Name - Secundary Intellectual Responsability

Field Definition

This field contains the name of the corporate body considered to have primary intellectual responsibility for a work, in access point form, provided that the record is created according to cataloguing rules recognising the concept of main entry and the source format separately identifies the main entry.

Occurrence

Repeatable.

Indicators

Indicator 1: Meeting Indicator

The first indicator specifies whether the corporate body is a meeting or not. Meetings include conferences, symposia, etc. If the name of the meeting is a subdivision of the name of a corporate body, the name is regarded as that of a corporate body (EX 13).

Indicator 2: Form of Name Indicator

The second indicator denotes the form of the corporate name as follows:

Subfields

$3 Authority Record Number

The control number for the authority record for the heading. This subfield is for use with UNIMARC/Authorities (EX 12). (Optional and not repeatable)

$4 Relator Code

Used to designate the relationship between the corporate body named in the field and the item to which the record refers. A list of codes is to be found in Appendix C. (Optional and repeatable)

$a Entry Element

The portion of the name used as the entry element in the heading; that part of the name by which the name is entered in ordered lists, i.e. the part of the name up to the first filing boundary. This subfield is must be present if the field is present. (Optional and not repeatable)

$b Subdivision

The name of a lower level in a hierarchy when the name includes a hierarchy; or the name of the corporate body when it is entered under place (EX 2-6, 13, 15). This subfield excludes any additions to the name added by the cataloguer to distinguish it from other institutions of the same name (see $c, $g, $h). (Optional and repeatable)

$c Addition to Name or Qualifier

Any addition to the name of the corporate body added by the cataloguer, other than number, place and date of conference. (Optional and repeatable)

$d Number of Meeting and/or Number of Part of Meeting

The number of a meeting when the meeting belongs to a numbered series. (Optional and not repeatable)

$e Location of Meeting

The place where a meeting was held when it is required as part of the heading. (Optional and not repeatable)

$f Date of Meeting

The date of a meeting when it is required as part of the heading. (Optional and not repeatable)

$p Affiliation/address

This subfield contains the address of the corporate body (EX 17). (Optional and not repeatable)

Notes on Field Contents

Form:

The form of the name which appears in this field is determined by the appropriate cataloguing rules and/or authorities used by the agency responsible for the preparation of the record.

It may not always appear obvious, when presented with a source record to be converted to UNIMARC, which sub-elements of the name in a source format correspond to which UNIMARC subfields. These notes are intended to give general guidance but are not exhaustive. It is necessary to be aware that names formed according to different cataloguing rules or even originating from different authority files based on the same rules will not always inter-file correctly in one sequence. Until further standards are established UNIMARC can provide only a framework for identifying the distinct data elements.

Corporate names are problematic since many corporate bodies do not have a precise name which remains constant. Furthermore individual cataloguing rules formalise the names in different ways and therefore use different kinds of data elements.

Inverted data:

One type of name which often presents difficulties is a corporate name formed from a personal name, e.g., W. H. Smith & Sons Ltd, J. F. Kennedy Center, Winston Churchill Memorial Centre. Some cataloguing codes stipulate that these should be entered in direct order in subfield $a; other rules require that the names be treated as a personal name and inverted hence coded in subfields $g and $h. UNIMARC accommodates both possibilities (EX 9, 10, 14).

Entry under place:

Names of governments at all levels, e.g. national, provincial, and local, are formalisations of a different kind. Many such bodies have long formal names, but the practice of cataloguing codes is generally to take a short name of the place, e.g., France, Australia, rather than the formal name (Republic of France, Commonwealth of Australia) (EX 7). Subordinate governmental bodies are often prefixed with the name of the government (EX 5, 6). Cataloguing rules vary as to whether bodies under government control but without legislative or executive power, such as national museums, are entered under the name of the government or under their own names. If entered under their own name, e.g., Civic Museum, they may need a qualification to distinguish between other organisations of the same name in other places. Some cataloguing rules have a further category of organisation entered under name of place: bodies like universities, learned societies etc. which are specifically attached to a place and tend to have the place name as part of their name; these may formalised in such a way as to bring the name of the place to the fore (EX 15). The remainder of the name will be stripped of connecting prepositions; thus it is not strictly an inversion.

Qualifications:

Guidance may be required on what elements are to be considered qualifications and hence are to be entered in subfield $c. This may be a place added in order to distinguish the body from others of the same name, e.g., Liberal Party (Australia). It may be a statement of type of body to distinguish it from a different type of body with the same name, e.g. Gibraltar (Diocese) to distinguish it from the colony, and New York (State) to distinguish it from the city. A third kind of addition consists of a term added to a name to convey that it is a corporate body, e.g., Eagles (Rugby club), Ecologica (Firm), HVJ (Radio station) (EX 16). Usually cataloguing rules prescribe that the qualification be added in parentheses as in the examples above.

Formalised additions to names of meetings:

There are no universally accepted standards for the data elements 'Number', 'Location' and 'Date of meeting'. Numbers may be in Arabic or roman numerals, place names may be entered according to the language of the record, or the language on the original (EX 11-14). The date may be entered in any form, although for an exchange record, if month and day are required in the heading, the date in international standard format (e.g., '19831101', for 1 November 1983) is recommended as it can easily be converted into any language if desired.

Punctuation

There are no standards for punctuation in this field. It is recommended that punctuation be retained where it is available in the source format. In source formats where punctuation is not available, but is printed out by an algorithm generated from the definition of the subfields, it is recommended that the punctuation which would be used in display be included in the UNIMARC record. This includes parentheses which occur at the beginning and end of one or a group of subfields.

Because there are no standards for punctuation in this field, recipients of records in the UNIMARC format will have to be aware of the practices adopted by the agency preparing the record. Agencies distributing records should attempt to be consistent in their own records. Details should be included in the documentation accompanying exchange tapes (See Appendix K).

Fields or other related entities

200 Title and Statement of Responsability

$f, $g TITLE AND STATEMENT OF RESPONSIBILITY, First Statement of Responsibility, and Subsequent Statement of ResponsibilityData in field 200 is recorded as it appears on the item. The name of the corporate body mentioned in $f or in $g to which is attributed secondary responsibility for the item (if any) will be entered in field 712 in access point form.

710 Corporate Body Name - Primary Intellectual Responsability

The name of the first corporate body mentioned in the title page with primary intellectual responsibility should be entered in field 710. Names of corporate bodies with secondary intellectual responsibility are entered in 712. In the majority of cataloguing rules, it is possible for a body to have secondary responsibility without any body with primary responsibility being present in the record. Therefore field 712 can be present without a field 700, 710, or 720.

711 Corporate Body Name - Alternative Intellectual Responsability

Alternative means a second or further instance of primary responsibility. However, if the record is catalogued according to rules which do not recognise the concept of main entry or the source format does not separately identify it, all corporate names should be entered in field 711.

Examples

Ex. 1:

The form of the data in the examples under field 710 applies equally here. Below are given examples of a corporate body with secondary responsibility.

712 02$aIEA Coal Research

On title page: Coal research projects, United Kingdom, London, IEA Coal Research. IEA Coal Research is given as publisher, but clearly has a certain degree of intellectual responsibility for the item.

Ex. 2:

The form of the data in the examples under field 710 applies equally here. Below are given examples of a corporate body with secondary responsibility.

712 02$aNacionalna i sveucilisna biblioteka$bKnjigoveznica$5CiZaNSB: R IV-4º -5b

This copy of J. W. Valvasor's Crain, 1689 was rebound in the Binding Department of the National and University Library, Zagreb, on 23/05/91.