701 Personal Name - Alternative Intelectual Responsability

Field Definition

This field contains the name of a person considered to have alternative intellectual responsibility for a work, in access point form. If the record is created according to cataloguing rules which do not recognise the concept of main entry or the source format does not separately identify main entry, all personal names to be used as access points will be entered in Field 701.

Occurrence

Optional. Repeatable.

Indicators

Indicator 1: blank (not defined)

Indicator 2: Form of Name Indicator

This indicator specifies whether the name is entered under the first occurring name (forename) or in direct order or whether it is entered under a surname, family name, patronymic or equivalent, usually with inversion (EX 5).

Subfields

$3 Authority Record Number

The control number for the authority record for the heading. This subfield is for use with UNIMARC/Authorities (EX 3). (Optional and not repeatable)

$4 Relator Code

The code used to designate the relationship between the person named in the field and the bibliographic item to which the record refers. The list of codes is to be found in Appendix C. (Optional and repeatable)

$a Entry Element

The portion of the name used as the entry element in the heading; that part of the name by which the name is entered in ordered lists. This subfield must be present when the field is present. (Optional and not repeatable)

$b Part of Name Other than Entry Element

The remainder of the name, used when the entry element is a surname or family name (EX 1-11, 14). It contains forenames and other given names. The form of name indicator should be set to 1 when this subfield is used. Printing expansions of initials should be entered in $g. (Optional and not repeatable)

$c Additions to Names Other than Dates

Any additions to names (other than dates) which do not form an integral part of the name itself including titles, epithets or indications of office (EX 6, 7, 8, 12, 15, 16). (Optional and repeatable)

$d Roman Numerals

Roman numerals associated with names of certain popes, royalty and ecclesiastics (EX 12). If an epithet (or a further forename) is associated with the numeration, this too should be included (EX 17). The form of name indicator should be set to 0 when this subfield is used. (Optional and not repeatable)

$f Dates

The dates attached to personal names together with abbreviations or other indications of the nature of the dates. Any indications of the type of date (e.g., flourished, born, died) should be entered in the subfield in full or abbreviated form (EX 15). All the dates for the person named in the field should be entered in $f. (Optional and not repeatable)

$g Expansion of Initials of Forename

The full form of forenames when initials are recorded in subfield $b as the preferred form and when both initials and the full form are required (EX 2). (Optional and not repeatable)

$p Affiliation/address

This subfield contains the institutional affiliation of the individual at the time the work was prepared (EX 18). (Optional and not repeatable)

Notes on Field Contents

Form:

The form of name which appears in the field is determined by the appropriate cataloguing rules and/or authorities used by the agency responsible for the preparation of the record. Dates may be entered according to different calendars.

Selection of subfields:

It may not always appear obvious, when presented with a source record to be converted to UNIMARC, which sub-elements of the name in a source format correspond to which UNIMARC subfields. These notes are intended to give general guidance but are not exhaustive. It is necessary to be aware that names formed according to different cataloguing rules, or even originating from different authority files based on the same rules will not always interfile correctly in one sequence. Until standards are established UNIMARC can provide only a framework for identifying the distinct data elements.

One way of conceiving of the differences between Entry Element ($a), Part of Name Other than Entry Element ($b), and Additions to Names Other than Dates ($c) is by referring to their use. The first element, entry element, is the word under which the entry would be formed in an ordered list. The second element subdivides the list ordered by the first element. The third element, Additions to Names Other than Dates, will either be used as a third filing element, or may in some cases, especially when it precedes the Part of Name Other than Entry Element, be ignored for ordering purposes.

Where family names begin with a particle such as a preposition, it will be placed at the start of subfield $a. If the name files under the next element after the particle, the particle will usually be placed at the end of the name. It is recommended that these particles be entered in subfield $b Part of Name Other than Entry Element (EX 9, 10, 11).

Titles of address, epithets or qualifiers to names added by the cataloguer should be entered as Additions to Names Other than Dates, subfield $c.

Punctuation:

There are no standards for punctuation in this field. However, it is recommended that punctuation be retained where it is available in the source format. In source formats where punctuation is not available, but is printed out by an algorithm generated from the definition of the subfields, it is recommended that the punctuation which would be used in display be included in the UNIMARC record.

Because there are no standards for punctuation in this field, recipients of records in the UNIMARC format will have to be aware of the practices adopted by the agency preparing the record; therefore agencies distributing records should attempt to be consistent in their own records. Details should be included in the documentation accompanying exchange tapes (See Appendix K).

Fields or other related entities

200 Title and Statement of Responsability

$f TITLE AND STATEMENT OF RESPONSIBILITY, First Statement of ResponsibilityData in field 200 is recorded as it appears on the item. When there are two or three names in the first statement of responsibility, subsequent names after the first will often be names of persons with alternative intellectual responsibility and will be entered in field 701 in access point form.

700 Personal Name - Primary Intelectual Responsability

When field 701 is used strictly for names of persons having alternative intellectual responsibility, field 700 (or rarely 710) must be present. If field 701 is used because the cataloguing rules do not recognise the concept of main entry, then field 700 will not be present.

702 Personal Name - Secondary Intelectual Responsability

When there are persons considered to have less responsibility than the persons named in fields 700 and 701, they should be entered in field 702.

Examples

Ex. 1:

The form of the data in the examples under field 700 applies equally here.

700 #1$aNewton,$bClive R. (Primary)

701 #1$aParker,$bR.S (Alternative)

The above is an example including an instance of a person with alternative intellectual responsibility. The statement of responsibility on the title page is 'by Clive R. Newton and Robert S. Parker'. The established form for Robert S. Parker is Parker, R.S.